King City Civic Association Resolution: Administration 2012-309
ABSENTEE QUALIFICATIONS AND PROCEDURES
Bylaws Article IV, Section 6 & 7; ORS 94.647, 94.660
Absentee ballots shall be available at the Association Office not less than 10, nor more than 20, days prior to the election. Absentee ballots must be requested no later than the day before the election. Proxies are not allowed. State laws provide an Absentee Ballot may be canceled and returned and the voter may cast a ballot in person, subject to proper documentation in Election Records.
Absentee ballots may be cast only by Resident-Members or Owner-Members unable to vote in person on election day for these reasons:
- Out of Town. The Member must personally come to the Association Office and request an absentee ballot. A form must be signed attesting that the Member will be out of town on election day.
- Physically Disabled. A Member who is disabled must call the Association Office and request an absentee ballot. The Association Administrative Assistant will mail the ballot, along with a form attesting that the Member is physically unable to come to the Clubhouse for the election.
- Conflict of Working Hours. A Member who is unable to vote in person on election day because of a conflict in work and voting hours may obtain an absentee ballot from the Association Office and must sign a form attesting to the work conflict.
Absentee ballots are to be printed on colored paper.
- Complete ballot and seal inside Secrecy Envelope.
- Place the sealed Secrecy Envelope inside the envelope labeled "Absentee Ballot" and seal.
- Voter must sign and date on back of outer envelope where indicated.
- Ballot must be received by Elections representative by established closing hour of elections on Election Day; no exceptions.
IT IS RESOLVED this ___ day of February 2012 by a majority vote of the Board of Directors and effective upon distribution of the Association's March 2012 Newsletter
King City Civic Association
By Terry Shane, President By Maxine Van Dyke, Secretary
Adopted 01/01/04
Reviewed 07/17/07
Revised and Restated 02/14/12